Executive Assistant Job Description
Temple Shalom is seeking a part-time, remote Executive Assistant to provide administrative support and assistance to our Senior Rabbi and Executive Director.
General Responsibilities
• Schedules appointments
• Prepares select correspondence
• Receives and screens incoming calls
Rabbinic Support
• Lifecycle, Sabbath and holiday service support
o Updates Recent Deaths list
o Updates Healing Request list
• Assists with recordkeeping for discretionary checking accounts and expense reports
• Places orders for pulpit flowers and memorial plaques
• Coordinates High Holy Days honors
Membership
• Sends membership materials to prospective members
• Updates membership database, emails about resignations and new memberships
• Registers member interests and ongoing activities in their accounts
• Prints name tags for new members
• Prepares and posts monthly demographics report and other meeting materials to the website
Other
• Makes reservations and places catering orders
• Performs other administrative tasks as needed
Skills and Qualifications
• Must possess strong communication and computer skills (including Microsoft Office Suite)
• Must be a quick learner and take initiative
• Works with sensitive information/situations and maintains strict confidentiality and professionalism
• Familiarity with Shulcloud a huge plus!